From: Holloway, Craig A <cholloway@cps.k12.il.us>
Date: Fri, May 28, 2010 at 8:35 AM
Subject: Advertisement of the Request for Proposal for School Community Watch Services Phase II, Specification # 10-250035
To: "Holloway, Craig A" <cholloway@cps.k12.il.us>
REQUEST FOR PROPOSALS (“RFP”) FOR SCHOOL COMMUNITY WATCH SERVICES PHASE II FOR
THE BOARD OF EDUCATION OF THE CITY OF CHICAGO
The Board of Education of the City of Chicago (the “Board” or “CPS”) invites the submission of proposals from community-based organizations (“Proposers”) that wish to provide School Community Watch Services Phase II (“Services”) to the Board. The Board reserves the right to (i) select one or more Proposers to provide the Services outlined herein; (ii) reject any and all proposals; (iii) accept portions of the proposals from one or more Proposers; and (iv) identify any areas where a conflict of interest may require limitations on a Proposer.
An organization may propose either as a joint venture or independently as a single Proposer, but not as both. However, two (2) or more organizations may submit proposals as a prime contractor(s) and subcontractor(s) relationship. In the event of such an arrangement, the Board reserves the right to reject any subcontractor and accept only the prime contractor. The Board will not accept a subcontractor and reject the prime contractor. If a subcontractor wishes to be considered separately for a portion of the Services, such organization should submit a separate proposal. A “partnership”, “joint venture” or “sole proprietorship” operating under an Assumed Name must be registered with the Illinois County in which it is located, as provided in the Assumed Business Name Act (805 ILCS 405.0.01, et. seq.).
Proposals must be submitted both in hard copy and in electronic form. Proposals shall be submitted in sealed envelopes or packages. The outside of the envelope must clearly indicate the name of the project ("School Community Watch Services Phase II"), the time and dates specified for receipt (10:00 A.M Thursday, June 17, 2010), and the name and address of the Proposer.
Where proposals are sent by mail to the Chief Purchasing Officer, the Proposer shall be responsible for their delivery to the Chief Purchasing Officer before the advertised date and hour for the receipt of the proposals. If the mail is delayed beyond the date and hour set for the proposal receipt, proposals thus delayed will not be considered and will be returned unopened. Proposer shall bear all cost of responding to this proposal.
Downloaded Solicitations
The RFP and accompanying attachments are available for download from the Board’s web site at: http://www.csc.cps.k12.il.us/servlet/purchasing.bids.BidOpenings?SCOPE=GENERAL.
Proposers who download the solicitation document waive their right to have clarifications and/or addenda sent to them. Such Proposers are responsible for checking the web site for clarifications and/or addenda. Failure to obtain clarifications and/or addenda from the web site shall not relieve such Proposers from being bound by additional terms and conditions, the clarifications and/or addenda, if any, or from considering, additional information contained therein in preparing their proposals. Note that there may be multiple clarifications and/or addenda. Any harm to a Proposer resulting from such failure shall not be valid grounds for a protest against award(s) made under this RFP.
Addenda to this RFP: If a Proposer is in doubt as to the true meaning of a part of this RFP, a written request for interpretation thereof may be submitted to the Chief Purchasing Officer. Any revisions of this RFP deemed necessary by the Chief Purchasing Officer will be made only by an addendum issued by the Department of Procurement and Contracts prior to the due date of this RFP. A copy of any such addendum will be e-mailed or faxed to each Proposer receiving this RFP. Failure on the part of the Proposer to receive any written addenda will not be grounds for withdrawal of a RFP. Proposer must acknowledge receipt of each addendum issued on the RFP Execution Page. Oral clarifications offered by any Board employees will not be binding on the Board.
Pre-Submittal Conference
A Pre-Submittal Conference will be held on Thursday, June 10, 2010, at 10:00 A.M. Central Standard Time, at Chicago Public Schools, 125 S Clark St., Chicago, Illinois 60603. This conference will allow attending Proposers to ask questions and to learn more about the Board environment and the Services described herein. The conference is optional but recommended and all Proposers (who have registered) will receive a copy of any materials that were distributed. Please bring a business card with an e-mail address to the Pre-Submittal Conference.
Questions regarding the RFP process should be addressed to:
Opal L. Walls, Chief Purchasing Officer
Board of Education of the City of Chicago
Department of Procurement and Contracts
125 S. Clark Street, 10th Floor
Chicago, IL 60603
ATTN: Craig A. Holloway, CPPB
Tel. (773) 553-2903
Fax (773) 553-2281
Email: cholloway@cps.k12.il.us
Questions may be submitted in writing via e-mail only and received by 12:00 p.m., Tuesday, June 8, 2010. Questions received by the deadline will be answered at the Pre-Submittal Conference. The written clarification will also be posted on the Board’s web site at:
http://www.csc.cps.k12.il.us/servlet/purchasing.bids.BidOpenings?SCOPE=GENERAL.
Late questions will not be answered.
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